Every vehicle, every driver, every due date.
Motentra puts your whole fleet on one screen — walk-around inspections and DVIRs run from a phone in the yard, damage logged with photos, drivers and their paperwork on record, and maintenance tracked to the wheel position. Whether you run six pickups or sixty tractors, you know what’s ready before anyone asks.
Runs in any phone browser — no app store, no install
Run an Amazon DSP? Motentra started there →
Good afternoon, Jordan
Fleet overview
Needs attention
View all ›In development Native iOS and Android apps are on the way. Today Motentra runs right in the phone’s browser — nothing to install.
The clipboard was never going to scale
Most fleets run on a mix of paper inspections, a shared spreadsheet, and whoever remembers when the F-250’s registration is due. It works right up until a truck is sitting on the shoulder and nobody can find its last inspection.
Damage shows up too late
A scrape gets mentioned in the group chat, never written down, and turns into an argument with the leasing company at turn-in — no photo, no date, no driver attached to it.
Service dates live in someone’s head
Oil changes, brake pads, DOT annuals and registration renewals slip past due. The truck comes off the road on a Monday morning, when you had zero spares.
Nobody can answer “what’s ready?”
Dispatch morning turns into a scramble because there’s no single list of which vehicles are active, which are down, and who’s driving what.
One app for the whole vehicle lifecycle
Not a GPS dot on a map. The unglamorous operational stuff that actually keeps vehicles on the road.
Fleet records
Every vehicle with its VIN, plate, year, model and running mileage — whether you own it, lease it, finance it or rent it. Trailers are assets too.
- Registration state and renewal month, any state
- Lessor or lender and when the term ends
- Scan a QR code to open a vehicle
Inspections built for the job
A walk-around checklist for service fleets; a pre-trip / post-trip DVIR for CDL fleets, modelled on the 49 CFR 396.11 items. Under a minute from a phone in the yard.
- Mark a defect and say what’s wrong
- Critical items open a high-priority task
- Every report kept with the vehicle and the driver
Drivers on record
Who drives what, with the paperwork that expires: licence number, class and state, and the DOT medical card for CDL fleets.
- 30-day warning before a licence or med card lapses
- Inspections and damage reports pick from the roster
- Active and inactive — history is never deleted
Damage tracking
Log a hit against one of 18 body areas — tailgate, bed and trailer included — rate it minor, moderate or major, and attach the photos on the spot.
- Photo evidence stored with the record
- Driver attribution when you need it
- Open vs resolved, never ambiguous
Maintenance & tasks
PM services, DOT annual inspections, alignments, DEF and aftertreatment, trailer service — 24 task types, each with a priority, a due date and a mileage.
- Recurring schedules by mileage or date
- Cost, shop and service advisor on the record
- Recalls checked against every VIN
Tires and oil, by mileage
Oil changes tracked against the odometer; tires flagged wheel by wheel, with tread depth judged against your own thresholds. Trailers skip the odometer — nothing else does.
- Low tread and past-due oil right on the fleet list
- Tread in 32nds, your warn and replace lines
- The reading comes from every inspection
Built for a phone in a yard
Every screen assumes one hand, bad light and thirty seconds — because that’s the reality of a pre-trip at 5am.
The inspection that takes under a minute
The driver — or whoever does the walk-around — answers the checklist on their phone. Anything clean disappears; anything marked as a defect becomes a task on your dashboard before they’ve left the yard.
- Tires flagged by wheel — FL, FR, RL, RR, individually
- Brakes, steering, lights, coupling, fluids, warning lights — the DVIR items
- The driver’s name and the trailer pulled, on the record
Tires — tap any that need attention
Service brakes OK?
Dashboard warning lights?
Lights & reflectors OK?
Fuel / charge level
Everything about one vehicle, on one screen
Open a vehicle and you get its damage, maintenance, mileage and tires as four tabs — with ownership, registration and the usual driver up top, and a one-tap out-of-service switch.
- Full inspection history, with the driver on each
- Who leases it and when the term ends
- Out of service with a reason; back in service with a tap
Sliding Door
Deep crease across the lower half of the sliding door, roughly 18 inches wide, paint torn to bare metal.
Reported by Sam Rivera
✓ Mark resolvedThe truck that’s 2,100 miles past due
Every schedule counts from the odometer reading in the last inspection, so past-due shows up in miles, not guesses. Sort by what’s most overdue, open the task, send it to the shop.
- Oil, PM services and DOT annuals on their own intervals
- Priority, due date and cost on every task
- A done task rolls the schedule forward
2 vehicles need an oil change
Running by the end of the week
No hardware to install, no telematics contract, no rip-and-replace.
Load your fleet
Add your vehicles with VIN, plate, mileage and who holds the title — owned, leased or rented. Print a QR code for each one and stick it inside the door. Add your drivers, or let them show up as they inspect.
Drivers do the walk-around
They open the link on their phone, scan the QR, run the checklist and put their name on it. Under a minute a vehicle — less time than the paper DVIR it replaces.
You work the list
Every defect becomes a task with a priority and a due date. Clear the red, schedule the amber, and walk into dispatch knowing what’s ready and who’s driving it.
Before you book
Who actually has to use this?
Do my drivers need accounts?
Is the DVIR compliant?
We lease half the fleet. Does that matter?
Do trailers count as vehicles?
We’re an Amazon DSP.
When are the iOS and Android apps coming?
Free guides for service and trucking fleets
Checklists and plain-English explainers from the Motentra team — useful whatever software you run.
The CDL pre-trip inspection checklist
A walk-around in the order drivers do it, with the numbers each air brake test has to hit.
Read the checklist → TruckingDVIR requirements: 49 CFR 396.11 explained
What carriers must do when a driver reports a defect — and how long to keep the paperwork.
Read the guide → TruckingDOT annual inspection requirements
How often each truck and trailer needs one, who may inspect and the records you keep for 14 months.
Read the guide → TruckingMinimum tire tread depth for trucks
4/32 inch on steer tires, 2/32 on the rest, and where to set your own replacement line.
Read the guide → All fleetsHow to build a preventive maintenance schedule
Intervals by miles, date or engine hours, and a PM A/B/C template you can adapt.
Get the template → All fleetsThe fleet lease-return inspection checklist
What lessors bill for at turn-in, a 60-day plan, and how to check the bill against your own records.
Read the checklist →See it against your own fleet
Twenty minutes, screen shared, using vehicles that look like yours. If it isn’t a fit you’ll know inside the first five.
- A walkthrough of inspections, drivers, damage, maintenance and tires
- Straight pricing for your vehicle count, on the call
- No slide deck, no follow-up sequence you can’t escape
Request a demo
We’ll get back to you within one business day.